The best events are the ones where everyone feels able to participate, contribute, and belong.

People affected by cancer may experience barriers that are easy to overlook, including fatigue, accessibility needs, financial constraints, language differences, or simply feeling that the event was not designed with them in mind.

This booklet brings together practical, lived experience-informed recommendations to help patient organisations, healthcare organisations, researchers, public institutions, companies, and anyone organising meetings, workshops, conferences, or other events for people affected by cancer make them more inclusive and accessible.

Rather than offering a one-size-fits-all checklist, the guidance encourages organisers to recognise barriers early, make informed decisions, and adapt their events to the people they are bringing together.

This publication was developed by Youth Cancer Europe as part of Task 5.6 of the YARN (European Youth Cancer Network) project, co-funded by the European Union under the EU4Health Programme (Grant Agreement No. 101219053) with input from the Youth Cancer Council, whose lived experience and feedback helped shape this publication.

The guidelines build on the Recommendations for Equitable, Diverse and Inclusive Cancer Care and the EDI Train-the-Trainer Toolkit, both developed by Youth Cancer Europe as part of the EU-CAYAS-NET project.

Views and opinions expressed are however those of the author(s) only and do not necessarily reflect those of the European Union or HaDEA. Neither the European Union nor the granting authority can be held responsible for them.